SAP S/4HANA Data cleansing · archiving · ILM for SAP

Less data. Lower costs.
Stay upgradeable.

We clean, archive and slim down your SAP systems – ILM-compliant and across protocols from ArchiveLink to CMIS. Cut license, cloud and hardware costs without taking any risk.

Cut costslicense · cloud · hardware
Audit-proofILM-compliant archiving
ArchiveLink → CMISall protocols & systems

Before we can reduce your costs we need to analyze your SAP systems to determine the data that is not required anymore. Our tools support us to identify the relevant Business Objects. Afterwards we cleanse the data with the result of a lean(er) data base.

Analysis &
Strategy

Before we can reduce the costs we need to analyze your SAP systems and the data which is not required anymore. Our tools are supporting us to identify the relevant Business Objects. Afterwards we cleanse the data to get a lean data base.

Your Benefits

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Analyse the data

We analyze the objects in your SAP system to get an overview which data will be required in the future and which data is not used anymore. The outcome is a list of objects which cannot be archived with transaction code SARA due to issues with customizing, status or missing components. Solving all of these issues is very time consuming and instead of checking record by record we can provide you with a toolset to speed up an simplify this process.

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Identify Issues

We support your data archiving and at the same time reduce the data volume. Often archiving is not possible due to unreleased status or changed customizing. With our workbench you will get an overview of all the reasons which prohibit archiving with SAP standard tools. We also provide a list that enables us to find solutions to fix most of these issues. A lot of templates are available for different business objects e.g. Sales Orders, Plant Maintenance Orders and others.

Your benefits

Less License Costs dependent on the license model of your HANA with our help to reduce the size of your database.

Learn More

01

Less costs for SAP Data Migration

‘Don’t migrate unnecessary or bad data into a new system.’ We help to cleanse the data in your existing SAP System landscape as an ongoing service or before a (data) migration project. We are also offering the help of our Data Migration Expert team.

02

Data archiving

To reduce the data table sizes our migration tools move attachments and other objects into your backend archive (content repository). If you are looking for an easy, scalable and cheap storage we recommend our Azure Blob Connector for archiving.

03

Easier system handling

More Flexibility, less data will reduce RAM requirements - If the HANA database size has been shrinked, system backups will be performed quicker and the flexibility for maintanenace will increase.

04

Database License Costs

If your license model is volume based you can lower the license costs with our help to reduce the size of your data base.

05

Efficient Archiving Jobs

We analyze your archiving jobs with SARA and our own tools to get your data archived and to reduce the size of your table spaces. We can also provide enough cloud spaces in Azure which can be used to move the data with our Blob Connector for ArchiveLink.

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Less hardware costs in the cloud

If you plan to run your SAP HANA S/4 system in the cloud, the costs are (almost) dependent on RAM, Disk Space and so on. If your SAP HANA Database size becomes leaner your hardware requirements will decrease and you will save costs.

Features & Scope

Define the scope and the services we should provide dependent on your strategic goals and technical requirements. No matter if you want to reduce costs, prepare a greenfield or brownfield project or if you want to keep the data volume of your system under control, we know how to get the job done.

Management Decision

Data Cleansing

We can remove your unnecessary, bad or unused data. It makes sense to reduce the data volume before migrating, harmonizing, splitting or caving-out the SAP system landscape since this also minimizes the effort to analyze issues, missing or inconsistent customizing and makes the definition of selection criteria easier.

Transactional Data

Transactional data which is not required anymore can often be archived or removed from the system. Dependent on the legal requirements we help you to reduce the transactional data. Because of status issues, changed customizing and so on archiving is often not possible, We can help you to eliminate these issues and will get your data archived.

Master Data

Master Data which is not required anymore can consume a lot of resources and can slow down your systems performance as well. We help you to identify all data which can be removed from your system.

Archiving

We also archive your attachments which are usually stored in database tables and move them to a cheaper storage with different tier levels (Hot, Cool, Archive).

SaaS

You can use our tools as ‘Software as a Service’ during the project and scheduled timeline, so that you do not have to pay whole solutions or toolsets. This also saves money and the effort will amortize quickly.

Documentation

We provide required documentation for legal purposes or auditing, so that you have a detailed overview where your data is store and why.

Archiving, ILM &
Document Migration

Less data. Lower costs. Less effort. We archive in an ILM-compliant way, slim down your database and move expensive binary and document data out of the system – across protocols from ArchiveLink to CMIS. You cut license, storage and maintenance costs while staying fully audit-proof.

Request your free check

ILM & transactional data

We archive your transactional data in an ILM-compliant way – including retention periods, retention rules and legal holds. Tables are relieved without violating legal record-keeping duties. SARA, DART and Spool included.

Slim down the database

A smaller database lowers license, hardware and cloud costs, speeds up backups and simplifies maintenance. We identify the volume drivers and reduce them in a targeted, sustainable and repeatable way.

Move documents & binary data

With our CaRD Connector we move documents and binary data out of your database tables into a low-cost backend – GOS, business documents, attachments, print lists, SAP PLM, document info records and SAP DMS.

Replace expensive legacy archives

Paying for an expensive archive – for example in the context of SAP HDM (Harmonized Document Management)? We migrate your content into a cost-efficient backend such as Azure Storage or SharePoint and significantly reduce your ongoing archive costs.

AI-assisted analysis optional

On request we detect possible duplicates and inconsistencies using AI directly within your transactional data – an additional quality stage before migration, archiving or clean-up.

All protocols, all systems

From ArchiveLink via HTTP Content Server to CMIS – we speak every relevant protocol. And we do so on SAP ECC, S/4HANA on-premise, S/4HANA RISE as well as S/4HANA Public & Private Cloud.

System decommissioning & shutdown

Want to retire legacy systems? We decommission complete SAP systems – audit-proof and without losing data: your previously archived or cleansed data stays available in the low-cost backend or archive at any time, while the expensive legacy system is switched off. And if you want to delete data long-term and compliantly once retention periods expire, we support that too – controlled and traceable.

Protocols & content we cover

ArchiveLink CMIS HTTP Content Server GOS SAP DMS Document Info Records SAP PLM Print Lists SARA DART Spool SAP HDM

Supported SAP systems

SAP ECC S/4HANA on-premise S/4HANA RISE S/4HANA Public Cloud S/4HANA Private Cloud

You have nothing to lose – but a lot to save.

In a free initial consultation we show you your concrete savings and archiving potential. Non-binding, confidential and risk-free.

Secure your potential now

Management decisions & Documentation

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Basis to reduce costs

We analyze the potentials based on our services. We analyze your system in detail to get accurate information about unused or bad data which can be archived, deleted or cleaned up.

This helps to make decisions about which part of your SAP data can be optimized in order to reduce license fees and ongoing costs. Especially if your license model is volume based or your cloud requirements e.g. SAP, AWS, Google or Azure are working based on consumption-oriented billing solutions.

In addition the consultants of our migration team will work together with you to find a solutions leading to the targets you want to achieve, whether you set the focus on saving ongoing license fees, reduce data migration costs or work towards a better managed system, especially for maintenance or upgrade purposes.

Get in Touch

Contact us & get a meeting for free

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CaRD Gesellschaft für EDV Beratung mbH, Gutenbergring 2, 69168 Wiesloch, Germany
+49 6222 92560
info@card.de

CaRD Gesellschaft für EDV-Beratung mbH

Gutenbergring 2 · 69168 Wiesloch · Germany

+49 6222 9256-0 · info@card.de

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